Executive Assistant

Executive Assistant

What we're all about

At Urban Mortgage and Urban Property Real Estate, we pride ourselves on being a different type of company. We give truly personal service and we love to give back to the Calgary community. In fact, we're building playgrounds for two local elementary schools. We value teamwork, dedication, honesty and fun!

What this position is all about

We're looking for a superstar Executive Assistant. You can do it all, from providing administrative support to our Executive Team including the CEO himself, to organizing meetings and events, answering or making calls and emails, preparing presentations and coordinating services. We need someone who loves tackling things head on, works independently, is incredibly organized and is just amazing at getting tons of stuff done. You're efficient, professional and dedicated to doing whatever needs to get done, even if that means an occasional evening or weekend.

What responsibilities you'd have

Co-ordinate the Executive team's schedule, appointments, reservations, travel arrangements

Organize meetings

Plan, organize and co-ordinate functions and special events

Assist with the preparation of business presentations

Prepare and/or edit internal and external letters, faxes, memos and emails

Answer and make calls/emails on behalf of the Executive team

What characteristics and skills you have

5+ years' experience in Executive team support

Excellent phone skills and executive level phone etiquette

Excellent knowledge of MS Office

Experience scheduling travel arrangements

Event planning experience

Extremely detail oriented

Proven ability to prioritize workflow and accomplish a high volume of work

Excellent interpersonal, written and verbal communication skills

Ability to exercise good judgment, show initiative and be proactive

High standards of ethics and confidentiality to handle sensitive information

We offer competitive wages, full benefits and bonuses. Plus, you'll get to be part of a young, dynamic and creative team. This is a one year contract position with 2 weeks paid vacation.

If interested please email your cover letter and resume to karla@urbanmortgage.ca